Sample Letter for Non Renewal of Work Contract

If you`re an employer or manager tasked with non-renewing an employee`s work contract, it`s important to communicate the decision clearly and professionally. A well-crafted non-renewal letter can help ensure that the employee understands the reasoning behind the decision and feels respected throughout the process.

Here`s a sample letter for non-renewal of work contract that you can customize to fit your specific circumstances:

[Your Name]

[Your Title]

[Your Company]

[Your Address]

[City, State ZIP Code]

[Date]

[Employee Name]

[Employee Address]

[City, State ZIP Code]

Dear [Employee Name],

I am writing to inform you that we will not be renewing your employment contract with [Company Name], which is set to expire on [Contract End Date]. After careful consideration, we have determined that it is in the best interests of the company to pursue other staffing options.

Please know that this decision was not made lightly, and we are grateful for the contributions you have made to our team during your time with us. We appreciate your professionalism and dedication to your work, and we wish you all the best in your future endeavors.

As per the terms of your contract, we will be providing you with [number] days` notice before your employment ends. During this time, we ask that you continue to meet your obligations under your contract, including fulfilling your job duties and respecting company policies.

If you have any questions or concerns about this decision, please do not hesitate to reach out to [contact person`s name] in HR. We are committed to supporting you during this transition and will do everything we can to help make it as smooth as possible.

Thank you again for your service to [Company Name]. We wish you the best of luck in your future career.

Sincerely,

[Your Name]

[Your Title]

[Your Company]

When drafting this letter, be sure to keep it concise and professional. Avoid personal opinions or criticisms, and focus on communicating the decision in a clear and respectful manner. By doing so, you can help minimize the negative impact of non-renewal and set the stage for a constructive exit process.